Tender Details

APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR ZULULAND DISTRICT MUNICIPALITY PLANNING,COORDINATION AND EVENTS MANAGEMENT FOR A PERIOD OF 36 MONTHS.

Tender Number:

ZDM062/2023

Client:

ZULULAND DISTRICT

Region:

Kwa-Zulu Natal

Industry:

Professionals & Consultants

Title:

APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR ZULULAND DISTRICT MUNICIPALITY PLANNING,COORDINATION AND EVENTS MANAGEMENT FOR A PERIOD OF 36 MONTHS.

Closing Date:

12/07/2023 00:00

Site Inspection Date:

N/A

Tender Description:

CONTRACT No ZDM062/2023 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR ZULULAND DISTRICT MUNICIPALITY ‘’PLANNING, CO-ORDINATION AND MANAGEMENT OF EVENTS FOR A PERIOD OF 36 MONTHS’’ PROCUREMENT DOCUMENT Name of Tenderer Contact Person E-mail Address Telephone Number Fax number Physical/ Postal Address Code Issued By Zululand District Municipality Private Bag X76 ULUNDI 3838 Tel (+27) 35 874 5500 Fax (+27) 35 874 5589 Contract No. ZDM062/2023 SUMMARY FOR TENDER OPENING PURPOSES (To facilitate the reading out of tender parameters at the opening of tenders, the tenderer shall complete this form and submit it with this tender document) Name of Service Provider (Submitting the tender) Delivery Date and Time (Handing over to the Municipality) Details of contact person Name (Print) Address Telephone No Fax No E-mail address (if available) (Note In the event of conflict between the data provided in this summary and that given in the tender, the latter shall prevail.) NAME SIGNATURE DATE (of person authorised to sign the tender) Contract No. ZDM 062/2023 Zululand District Municipality “Planning, Co-Ordination and Management of Events’’. T1 TENDERING PROCEDURES T1.1 TENDER NOTICE AND INVITATION TO TENDER T.4 T1.2 TENDER DATA T.5 – T.21 1. GENERAL T.5 2. TENDER DATA APPLICABLE TO THIS TENDER T.5 – T.9 3. ANNEXURE F STANDARD CONDITIONS OF TENDER T.10 – T.21 T2 RETURNABLE DOCUMENTS T2.1 LIST OF RETURNABLE DOCUMENTS T.22 MBD 1 INVITATION TO BID T.23– T.24 MBD 3.1 PRICING SCHEDULE – FIRM PRICES T.25 MBD 4 DECLARATION OF INTEREST T.26 – T.27 MBD 5 DECLARATION FOR PROCUREMENT ABOVE R10 MILLION (VAT INCL) T.28 MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 T.29 – T.40 MBD 7.2 CONTRACT FORM – RENDERING OF SERVICES T.44 – T.45 MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES T.46 – T.47 MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION T.48 – T.50 A TAX CLEARANCE CERTIFICATE T.70 B B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE T.71 C NATIONAL TREASURY CENTRAL SUPPLIER DATABASE COMPLIANCE INFORMATION (CSD) T.72 D DECLARATION OF PAYMENT OF MUNICIPAL SERVICES T.73 E SWORN AFFIDAVIT OF GOOD STANDING THAT WILL BE INCORPORATED INTO THE CONTRACT T.74 F HEALTH AND SAFETY DECLARATION OF SERVICE PROVIDERS T.75 G PROFORMA FORMS TO BE COMPLETED BY SUCCESSFUL TENDERER T.76– T.83 T3 PROJECT SPECIFICATIONS Contract No. ZDM062/2023 T1 TENDERING PROCEDURES T1.1 TENDER NOTICE AND INVITATION TO TENDER ZULULAND DISTRICT MUNICIPALITY ADVERTISEMENT BID NUM BER PROJECT NAME ENQUIRIES TENDE R CLOSIN G DATE ZDM 062/ 2023 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR ZULULAND DISTRICT MUNICIPALITY PLANNING,COORDINATION AND EVENTS MANAGEMENT FOR THE PERIOD OF 36 MONTHS. Mr S Mosia smosia@zulula nd.org.za 12 July 2023 at 12H00 Terms of reference or Municipal Bidding Document (MBD) will be available on the municipal website www.zululand.org.za as from 13 June 2023. Completed Proposals must be sealed in an envelope clearly marked Municipal Manager, Appointment of Panel of Service Providers for Zululand District Municipality Events Management, Bid No. ZDM 062/2023 must be placed in the bid box at Zululand District Municipality, B-400 Ugagane Street, Ulundi, 3838 on or before 12 July 2023 at 12H00 and will be opened directly thereafter and the bid results will be published on municipal website within three (3) days. The following conditions will apply • Bids must be valid for ninety (90) days from bid closing date. • Bids will be evaluated in accordance with the applicable Preferential Point Scoring System as set out in the Councils Supply Chain Management Policy. The following form, MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9 must be completed and submitted with the bid. • Bids that are late or incomplete will not be considered, whilst the lowest or only bid will not necessarily be accepted. Faxed or e-mailed will also not be considered. • A valid Tax Clearance Compliance Status Pin Certificate or CSD summary report with a compliant tax status must accompany all bids. • Bids must be accompanied with CIPRO documentation to verify ownership. The bids are subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations 2022. The evaluation of the bids will be conducted in two stages process in terms of national treasury circular No 53 Stage 1 Assessment of functionality. Only a service provider who achieves a minimum score of 70% of the total evaluation will qualify from stage two of the Evaluation process. • Stage 2 Thereafter the qualifying Bids are evaluated in terms of the 80/20 preference point system, where the 80 points are used for price and the 20 is for PPP points. For any further information contact the Enquiries at the above – mentioned contacts or Technical enquiries contact Mr. S Mosia (035) 874- 5500 or smosia@zululand.org.za and Mr. TP Masinga for Supply Chain related enquiries (035) 874 – 5557 or tpmasinga@zululand.org.za. Zululand District Municipality reserves the right to accept any Bid or part of any Bid and is not bound to accept the lowest or any other Bid or to furnish any reason for the acceptance or rejection of a Tender. NO LATE, E-MAIL, POSTED OR FAXED BIDS WILL BE ACCEPTED . _____________________ MR RN HLONGWA MUNICIPAL MANAGER